Managing Print Jobs

The Xerox Nuvera can be operated so that incoming jobs are held until an operator retrieves them at the system and applies job programming before actually being sent to print.

In a Xerox Nuvera system this workflow is usually handled by a queue, or a location on the machine where jobs line up and wait for further processing by an operator. Systems with the Productivity Pack license enabled, have more than one queue to set for different job statuses. For those Xerox Nuvera systems that do not have the Productivity Pack license enabled, there is only one queue and all jobs coming in simply pass through and are processed and completed. However, you can manage print jobs in a manner resembling a traditional hold queue by using the Do Not Release feature. Right click on the queue and select [Do Not Release Jobs] to prevent jobs from processing or to hold jobs until each one is released to print.

This is a useful workflow to follow, as the browser and client driver offer only a subset of the capabilities available at the actual system. Additionally, there may be occasions when you'll want to hold jobs until a certain point in the workday; such as large jobs that require more processing time and paper resources.

Note

NOTE: Jobs that were sent to a Do Not Release queue and are pending job processing are displayed in the Job Manager's Inactive job list with a Held By Queue job status. The Inactive job list identifies jobs as either Ineligible, Held By User, Held By Operator, Held By Queue and Faulted. Jobs in the Inactive job list can be sorted by Status for easier identification and access of the Held jobs.

To manage multiple jobs submitted from a client

  1. Place the Xerox Nuvera in Do Not Release Job status or create a Hold queue.
  2. Any print jobs submitted to it will go into the Active Jobs list.
  3. From a client application, submit jobs to the Xerox Nuvera or submit jobs to a Hold queue.
  4. In Job Manager locate the job you just submitted to the system.
  5. Right click on each job and select Properties. Make any job programming choices.
  6. When satisfied with your settings, select Print and if needed, select Release Jobs.

Basic job management controls

Following are basic descriptions of what you should expect when you apply a job management control to a job. For more details on each system control, see the Online Help system at the Xerox Nuvera.

Control Name

Effect on job

When / Why should I use this control?

Proof

Enables you to verify job programming selections are correct by running one copy.

You need to make many copies of a job, but are unsure about the job attributes you've selected. Once job is proofed, you can release it to print from the Inactive Jobs list.

Print Now

Moves the job in front of all other jobs in the print queue.

Use this control when a print job has high priority.

Delete

Halts active processing of the job, prevents any new processing of that job, and reclaims any system resources held by the job. Job is not added to Completed Jobs list.

Note

NOTE: When deleting a job, the system completely removes the chosen job from the system. As a result, you will no longer have access to the components of the job, including job attributes, images, and other resources. If you think you may want to run the job at a later time, choose Cancel instead.

 

To prevent unwanted jobs from processing and to reclaim system resources for other job processing.

Hold

Prevents any further processing of that job until it is released from a held state.

Note

NOTE: When a job is released from Hold, it will continue processing, but do so starting at the beginning of the job.

 

To reclaim system resources that had been processing the job, allowing the next scheduled job to proceed.

Release

Reactivates held jobs, faulted jobs, and pending jobs.

Note

NOTE: When a job is released from Hold, it will continue processing, but do so starting at the beginning of the job.

All jobs that you needed to run after holding the job have finished processing.

Cancel

Halts active processing of the job, prevents any new processing of that job, and reclaims any system resources held by the job.

To prevent unwanted jobs from processing and to reclaim system resources for other job processing.

Promote

Enables you to elevate the position of a pending job or set of jobs in the active jobs list.

There is more than one pending job in the active jobs list, and you need to begin processing a job immediately.

Move

Enables you to move the job to another queue.

When you need the flexibility to move jobs between queues.

Copy

Enables you to copy a Saved job to a CD or to copy Saved jobs (set to retain PDL) listed in the Completed tab to a queue.

When you need to copy a job while retaining the original job and programming.

Forward

Allows you to send jobs to a different printer.

When you have sent jobs to the system, not knowing it is down, or the job queue is too long, or any time you wish to divert your job to another system.

Preview and Preview Range

Allows you to see a preview image of the print job before actual printing.

When you have sent jobs to the system, and wish to verify visually that a given job has been correctly configured, is centered on the page, has correct image quality adjustments applied, etc. Refer to the online Help system for details about this user interface control.