Working with Queues

A printer queue is a list of print jobs that await an available printer, need further programming, or are being held by an operator for some reason.

Three queues are pre-installed on Xerox Nuvera systems with the Productivity Pack license enabled:

    HostName_Print - Jobs submitted to this queue are automatically printed

    HostName_Save - Jobs submitted to this queue are saved in the Save directory

    HostName_Hold - default setting release=No. Jobs submitted to this queue are held until manually set to release.

In the Xerox Nuvera user interface, Queue Manager is used to create numerous internal printer queues that can be used to control the flow or handling of documents in different ways.

For example, you can configure one queue as a hold queue, where incoming jobs are saved to a locally designated directory. This is useful when submitting jobs remotely, where the client submission tool may not include all programming options, or the submitter may not know exactly which types of paper stocks are available at the system. Jobs submitted to the Hold queue can be programmed directly at the Xerox Nuvera user interface for final output. Queues can also be set up to allow print jobs to print immediately.

For example, your work environment has 3 types of print jobs:

• Jobs submitted remotely. Set up a print queue to save received jobs to a specific location, to be retrieved and programmed further at a later time
• Jobs with little or no job programming required. Set up another print queue to print jobs immediately
• Jobs that need a large amount of special programming, including insertion of special pages, covers, etc. You could send them to the same queue used for jobs submitted remotely, or you could set up a discrete queue for jobs that require special stock programming. This way, you can do all jobs that require paper tray loading all at once

To add a new queue on systems with the Productivity Pack license enabled

1. In the Xerox Nuvera user interface, select the Queue Manager button.
2. Select the Queue pull down list.
3. Select [New]. The New Queue dialog displays,
4. In the Queue Name field, enter a name of up to 25 characters. The name can consist of letters, numbers, and underscores.
5. Select a quantity between 1 and 65,500 to indicate the default number of job sets to be printed for all jobs sent to this queue, unless otherwise specified in the job itself.
6. Set a priority between 1 (highest priority) and 100 (lowest priority) for the queue.
7. Select the input format to indicate the manner in which jobs will be submitted to the queue.
8. Select a destination of either Print, Save, or Print and Save. Print releases the document immediately for printing. Save saves the document to the location designated in Save Location.
9. If desired, add a banner page message or job comments.
10. Make extended option selections from the Stock, Output, Image Quality, Image Edit, and PDL Settings tabs.
11. Select decomposer (RIP) options on either the PostScript/PDF, Advanced PostScript, TIFF, PCL, ASCII, or LCDS buttons.
12. Select [Add Queue] to complete the new queue.
13. Select [Close] to exit the New Queue dialog.
14. In the Queue list, right click the new queue and choose [Accept Jobs] to enable the queue.

To view or modify queue properties with the Productivity Pack license enabled

1. In the Xerox Nuvera user interface, click the Queue Manager button.
2. Select a queue and double click to open Queue Properties.
3. Modify queue settings as desired, then click <OK> to have your changes enabled by the system.

To view or modify queue properties of a single queue (Productivity Pack license not enabled)

1. In the Xerox Nuvera user interface, select the System menu.
2. Select [Printer: Defaults...] to open Queue Properties.
3. Modify queue settings as desired, then click <OK> to have your changes enabled by the system.

To copy a queue with the Productivity Pack license enabled

1. In the Xerox Nuvera user interface, click the Queue Manager button.
2. Right-click on a queue.
3. Select [Copy]. Rename the queue and set new queue properties.
4. Select [Copy Queue].
5. Select [Close]. The new queue is created.

Locking/Unlocking a queue

A System Administrator can lock queues so that the queue properties can not be changed until the queue is unlocked by a System Administrator. Right click on a queue and select Lock or Unlock.

When and how to use Hot Folders

Hot Folders is a job flow productivity option that is mounted, enabled and disabled on your networked PC by the System Administrator. Use this feature to help organize your print jobs and better manage the flow of these jobs from your PC to the printer. You can create a Hot Folder for specific types of jobs or for selected users.

When the Hot Folders feature is enabled, the Xerox Nuvera automatically performs all network configurations and exports the Hot Folder to the network so it is visible to all users. You can then quickly and easily submit print-ready jobs by dragging and dropping them from your networked PC into the Hot Folder on the network server. The jobs are submitted to a specific queue in DocuSP.

Once the job is submitted to the queue, it is printed at a specified polling time and then automatically deleted from the Hot Folder.

To activate and create Hot Folders for a given queue:

1. Log on as a System Administrator.
2. If your system has the Productivity Pack license enabled, select Queue Manager and create a specific queue if needed.
3. Right click on the queue in which you want to activate a Hot Folder and select [Hot Folder: Enable Hot Folder].
4. If your system does not have the Productivity Pack license enabled, select the System menu and [Enable Hot Folder].
5. The Hot Folder associated with this queue is created on the network. A Hot Folder icon appears next to the queue name.
6. In the client's browser, enter \\ IP Address of DocuSP. A window opens showing all available Hot Folders on the DocuSP.
7. Drag and drop the print ready files from your desktop into the Hot Folder. The files print automatically in FIFO order.
8. To disable the Hot Folders feature, right click on the queue and select [Hot Folder: Disable Hot Folder]. Or select [Disable Hot Folder] from the System menu. DocuSP removes the Hot Folder from the network.

To set or change the Hot Folder polling time:

The Hot Folder feature is set to look for jobs on the network and submit them to DocuSP at a specified time. This time interval can be changed or set from a minimum of 5 seconds up to a maximum of 10,000 seconds. If you are submitting large jobs, or if the network is slow, set the time to check for new jobs at a longer time interval.

1. Select [Setup: System Preferences] .
2. Select the Job Processing tab.
3. In the Hot Folders area, in the Polling Time box, enter, in seconds, the time interval desired before checking for new jobs.
4. Restart the DocuSP Controller to have this change to the Hot Folder take effect.