Restrict Access to the Printer

To restrict access to the printer, you can configure the Printer User Roles. You can edit an existing role or create a custom Printer User Role.

Note: To edit or create a Printing User Role, the printer requires that you change the administrator password from its default value.

To edit an existing Printer User Role:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles > Printing User Roles.

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select the restrictions that you want to apply, then click OK.

With Custom Permissions, you can configure the printer to restrict the types of print jobs allowed. You can select the applications that can send jobs to the printer. You can set which paper trays are accessible and set the times of day that the printer is available.

To enable Custom Permissions:

1. In the Embedded Web Server, log in as administrator, then click Permissions.

2. Click Roles > Printing User Roles.

3. For the role that you want to edit, in the Printing User Roles area, click Edit.

4. In the Printing Permissions area, select Custom Permissions .

5. More options appear.

To restrict the time of day for printing:

1. In the Print Time Permissions area, click Setup.

2. For Black & White Printing Time and Color Printing Time, select the time restrictions.

3. Click OK.

To restrict job types and paper usage:

1. To restrict a job type, in the Allowed Job Types area, click the toggle button for the job type.

2. To restrict printing to 2-sided only, in the 1-Sided Output area, select 2-Sided Only.

3. To restrict printing from a paper tray, in the Allowed Paper Trays area, click the toggle button for the paper tray.

To select applications that can access the printer:

1. In the Application Permissions area, click Setup.

2. To restrict access to the printer for any of the applications listed, click that application.

3. Select the restrictions for the application, then click Close.

4. Click OK.