Job Data Removal

To ensure that unauthorized users cannot access image data stored in flash-based storage, you can delete job data. Job data is defined as any in-process or temporary user data stored in flash-based storage.

The Job Data Removal feature is available for devices with non-spinning, flash-based storage, such as a solid-state drive (SSD). For devices that have a traditional hard disk drive, refer to Image Overwrite Security.

Note: The administrator password is required to access the Job Data Removal feature in the Embedded Web Server or at the control panel.

There are two modes for Job Data Removal:

• Full Removal: This option deletes all stored job data from the flash-based storage.

• Standard Removal: This option deletes all stored job data from the flash-based storage, except the following:

  • Jobs and folders stored in the Reprint Saved Jobs feature.

  • Jobs stored in the Scan to Mailbox feature.

  • Fax Mailbox contents, when a fax card is installed.

Use the Remove Job Data Now feature to remove job data immediately.

The Full Removal Mode option deletes all job data from the flash-based storage. Before you run a full removal, it is recommended that you create a backup of your saved jobs.

Note:

• After job data removal begins, you cannot cancel the operation.

• The job data removal action takes the device offline. When the process completes, the device restarts.

This setting may be configured from the Control Panel or using the Embedded Web Server (EWS). Select your preferred method.

Embedded Web Server (EWS):

1. Login as Administrator at the Embedded Web Server (EWS). For additional information, click on Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS).

2. In the Embedded Web Server, click Properties→Security→Job Data Removal.

3. Click the Remove Now tab.

4. For Confirmation Report, select an option:

   • On: Select this option to print a report after the device removes job data.

   • Errors Only: Select this option to print a report only if an error occurs.

   • Off: Select this option to disable confirmation report printing.

5. To perform a Standard Removal:

   1. Click Remove Job Data Now.

   2. To acknowledge the warning message, click OK.

6. To perform a Full Removal:

   1. Click Advanced Settings.

   2. Select Full.

   3. Click Remove Job Data Now.

   4. To acknowledge the warning message, click OK.

Control Panel:

Use the Remove Job Data Now feature to remove job data immediately.
Note:

• After job data removal begins, you cannot cancel the operation.

• The job data removal action takes the device offline. When the process completes, the device restarts.

1. Login as Administrator at the Control Panel. For additional information, click on Access and Login or Logout as System Administrator at the Control Panel or Embedded Web Server (EWS).

2. At the control panel, touch Device, then touch Tools.

3. Touch Security Settings→Job Data Removal.

4. Touch the Remove Now tab.

5. Touch Removal Mode, then select Standard Removal or Full Removal.

6. Touch Confirmation Report, then select an option.

7. Touch Remove Job Data Now.

8. At the prompt, touch Begin Job Data Removal.