Create a Xerox Scan to Office 365 App
- Product support for
- Xerox App Gallery
- Article ID
- KB0393984
- Published
- 2019-11-25
The Xerox Scan to Office 365 App enables Xerox device users to navigate SharePoint Team Sites or OneDrive My Sites. From one of these locations, the user can scan documents to a library or a folder. These sites include subsites, libraries, and folders. The app supports Office 365 accounts that include SharePoint online and Standalone SharePoint online accounts.
Go to the Xerox App Gallery Web Portal. See the Related Content.
Log in with your Channel Partner account credentials.
From the My Apps tab, click Create App.
On the Create App window, for the Scan App, click Create. The Create Scan App window appears.
To begin app creation, locate, then click the Scan to Office 365 App. The Create Scan to Office 365 App screen appears.
Complete the required fields:
For App Name, enter the name of the Xerox ConnectKey App that you want to appear on the device Services Home screen. The Name field supports a maximum of 63 characters.
Note: To verify that the label is correct, check the device control panel. The string length can vary for each device. The following characters are not supported in the Name field: <, >, &, ‘, and “.For Description, enter a description for your app. Use a maximum of 84 characters.
In the Appearance section, select the following:
For App Theme, select the color scheme to apply to the Xerox ConnectKey App.
For App Icon, select an icon to represent your app, or upload a custom icon. The formats include .jpg or .png. The maximum size is 256 x 192 pixels and 150 Kbytes.
You can define a default Google Drive user name. Use one of two ways to set up the destination account entry:
To enter your own user name at the Xerox device, leave the User name field blank.
To use a preset destination account, enter a default Google Drive user name. You can use the default user name to log in or enter a different user name at the Xerox device.
In the Primary Features section, select the following:
For Custom Text, to provide more instructions or a message, add custom text to your app. The text appears on the app Home screen.
For File Format, select from .pdf, .tif, and .jpg options.
PDF is selected by default and offers the following extra options: Archival PDF/A, Image Only, or Searchable.
When the Searchable option is selected, users can select a preferred language. Textsearchable languages include English, French, Italian, German, Spanish, Portuguese (Brazilian), Danish, Norwegian, Finnish, Swedish, Dutch, Turkish, Greek, Russian, Czech, Polish, Hungarian, Romanian, and Catalan.
If you select .tif as the file format, you can combine files. When selected, this option creates one attachment that contains all scanned files.
For File Name, use the default file name Xerox Scan, or change the name to customize the title of the scanned file.
To display the File Name feature at app runtime, select the Features Shown check box. To hide the File Name, clear the check box.
When you select the Features Shown option and leave the option unlocked, before users scan files, they can edit the feature. If you lock the option, users cannot modify any features.
In the Secondary Features section, make the following selections:
For 2-sided Scanning, select 1-Sided, 2-Sided, or 2-Sided,Rotate Side 2.
Note: When you use Searchable or OCR, Xerox VersaLink devices do not support the 2-Sided, Rotate Side 2 option.For Output Color, select Auto Detect, Black and White, Grayscale, or Color.
Note: On Xerox VersaLink devices, do not use the Auto Detect setting with the .jpg or .tif output options. For .jpg output, select Color or Grayscale. For .tif output, select Black and White, Color, or Grayscale.For Original Size, select from the list of sizes.
For Original Orientation, select Portrait or Landscape.
For Original Type, select Text and Photo, Photo, Text, Map, or Newspaper/Magazine.
For Resolution, select 72 dpi, 100 dpi, 150 dpi, 200 dpi, 300 dpi, 400 dpi, or 600 dpi.
Note: Xerox VersaLink devices do not support resolution settings below 200 dpi. When you select 72 dpi, 100 dpi, or 150 dpi, the default of 200 dpi is used.For Quality or File Size, select the scan quality. The higher the quality, the larger the scan file size.
For a good-quality scan, select Good Quality. The selection produces a small file size.
For a better-quality scan, select Better Quality. The selection produces a medium file size.
For the best-quality scan, select Best Quality. The selection produces a large file size.
For each feature, select from the following actions:
To make a feature visible at the Xerox device control panel, in the left margin, select the Features Shown check box. Features that are not selected are applied to the job, but not shown to users.
Establish the value or setting for the feature.
To use the default setting for the feature, no action is required
To change the setting, click the row of the feature that you want to modify. A window appears with a list of setting options for the feature. Select the setting that you want for the app, then click OK. If you do not change a setting, the default setting for that feature is applied in the app.
To lock or unlock the feature, click the Lock icon. If a feature is locked, users cannot change the settings at the device.
To add a Custom Image to the Home screen of your Xerox ConnectKey app, in the Xerox App Gallery app, drag and drop your custom image onto the designated area. File types include .png, .jpg, or .gif. The image can be a maximum of 460 x 128 pixels and 1 Mbyte. The custom image adds no functionality to the app. It is for visual value only.
Enter the required information in the About This App fields:
For Created By, enter the name of the creator of the ConnectKey App. The name appears in the About box. There is a maximum of 31 characters.
For Contact Name, enter the name of the person to contact about the ConnectKey App. The Contact Name is the Channel Partner Account Name. The name appears in the About box. There is a maximum of 31 characters. The Customer Subaccount users can contact this person for support with apps.
For Contact Email or Phone Number, enter the phone number or email address of the Channel Partner Account listed as the Contact. The information appears in the About box of the app. Theree is a maximum of 32 characters.
To design the appearance of the app at the Xerox device control panel, move the Secondary Feature rows up or down. Click, hold, and drag the features into the appropriate order.
Note: The designer cannot change the order of the Primary Features.To preview how the final app appears when launched at the device, click Preview My App.
To save your Xerox ConnectKey App design, click Create.
