Send a Fax From Your Computer

You can send a fax from your PC without going to the printer with your hard copy original. With this convenient feature, you send your file to the fax device as you do a print job, and then the printer sends out your file as it does a fax job.

To send a fax from your PC you will need to install the PC-Fax software and customize the software settings. Refer to Installation and Setup for these setup instructions.

Sending a Fax From an Application using the Printer Driver

1. Open the document you want to send.

2. Select Print from the File menu.
   The Print window is displayed. It may look slightly different depending on your application.

3. Select Xerox MFP PC Fax from your printer list in the Name drop-down list box.

4. Select Printer Properties, then select OK.
   The Fax Properties screen displays.

5. Send the fax using either the Specify fax options before sending or Automatically send to methods detailed below:
   
   Specify Fax Options Before Sending:
   If this option is selected, you can set fax options, such as image quality and cover page settings, before sending the fax.
   
   

   1. Enter fax recipient details and select options:

      • Address Book: To add a fax recipient from an address book, select the address book required. You will be able to select recipients from the address book on the Fax Options screen, before sending the fax.

      • Notify me on delivery: Select this option to receive a notification when the fax is delivered to the fax recipient.

      • Fax Transmission History: Use this option to display information about previous fax transmissions.

      • Layout: Use the layout options to specify the paper size and orientation of the fax document.

      • Advanced: Use the advanced settings to enter accounting or ID information if a third-party job accounting system has been configured to work with PC Fax.

   2. Click OK. The Print window reappears.

   3. Click OK. The Fax Options page appears.

   4. Select the Fax Options required:

      • Check that the correct printer is identified at top. If not, select Change and select the printer required.

      • Select a Recipient from the pull-down menu, or type in a recipient address, or click the Address Book button to search for an address. You can specify up to 15 recipients. To add a new recipient to the address book, click Add to AddressBook.

      • Choose the Quality option: Standard or Fine. Choose the Original Type: Text, Text/Photo, or Photo.

      • To add a cover page and message, select the Use cover page check box. Fill in the text fields for the cover page.

      • To change the style and layout of the cover page, click Advanced. The Fax Cover Page style window appears. Adjust the cover page Basic and Advanced settings as required, then click OK.

      • To receive a notification when the fax is delivered to the fax recipient, click Notify me on delivery.

      • To view the cover page and fax document before sending, click Preview. To return to the Fax Options window, click Close.

   5. Click Send to send the document from your PC to your fax device, which will fax the document to the destination fax or faxes listed.

6. 
   
   Automatically Send To:
   If this option is selected, fax recipients and options are selected on the current screen, and the fax is sent without creating a cover page or making further option selections.
   
   

   1. To manually add a fax recipient, type the fax number in the recipients window. To separate fax recipients, use a comma.

   2. To add recipients from the Fax Address List, click the recipient required and click Add selected. The fax recipient number is added to the recipients window.

   3. To add new entries into the Fax Address List for future use, click Add and enter the recipients Name and Fax number. To change recipient details, click the recipient in the list, then click Edit. To remove a recipient from the list, click the recipient, then click Remove.

   4. To receive a notification when the fax is delivered to the fax recipient, click Notify me on delivery.

   5. To display information about previous fax transmissions, click Fax Transmission History.

   6. Click OK. The Print window reappears.

   7. Click OK to send the document from your PC to your fax device, which will fax the document to the destination fax or faxes listed.