Fax Features

Sending a Delayed Fax

You can set a time in the future for the printer to send your fax job. You can delay the send of your fax job for up to 24 hours.

Note: Before you use this feature, ensure that the printer is set to the current time. 

To specify the time to send your fax:

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. Add fax recipients, then adjust fax settings as needed. For details, refer to Send a Fax

4. Touch Delay Send.

5. Touch Delay send, then set the time to send the fax.

   • To set the hour, touch the Hour field, then use the numeric keypad, or touch the arrows.

   • To set the minutes, touch the Minute field, then use the numeric keypad, or touch the arrows.

   • If your printer is set to display the 12-hour clock, touch AM or PM.

6. Touch OK.

7. Touch Send. The fax is scanned and saved, then sent at the specified time.

Adding a Cover Sheet

You can use the Cover Sheet option to add an introduction page to the beginning of your fax. You can add a short comment to the cover sheet, as well as To and From details.

To include a cover sheet:

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. Add fax recipients, then adjust fax settings as needed. For details, refer to Send a Fax

4. Touch Cover Sheet > On.

5. To enter the name of the recipient, touch the To field, then use the touch screen keyboard. Touch OK.

6. To enter the name of the sender, touch the From field, then use the touch screen keyboard. Touch OK.

7. To add a comment, do one of the following steps.

   • Touch an existing comment.

   • Touch an <Available> comment, then touch the Edit icon. To type text, use the touch screen keypad. Touch OK.
     
     Note:

   • To delete an existing comment, touch the comment, then touch X. To confirm the action, touch Delete.

   • To edit an existing comment, touch the comment, then touch the Edit icon. To change the comment, use the touch screen keypad. Touch OK.
     
     

8. Touch OK.

Printing a Secure Fax

When the Fax Secure Receive option is enabled, all faxes that the device receives are held in the Job list until you enter a passcode. After you enter the passcode, the faxes are released and printed.

Note: Before you can receive a Secure Fax, ensure that the Secure Fax Receive feature is enabled. 

To print a secure fax:

1. At the printer control panel, press the Home button.

2. Touch Jobs, then from the list, touch the secure fax job required.

3. Touch Print, then enter the passcode.

4. Touch Release All Fax Jobs.
   All secure faxes print.

5. To return to the Home screen, press the Home button.

Deleting a Secure Fax

1. At the printer control panel, press the Home button.

2. Touch Jobs, then from the list, touch the secure fax job required.

3. Touch Delete, then enter the passcode.

4. Touch OK.

5. To return to the Home screen, press the Home button.

Polling a Remote Fax Machine

Fax Polling allows you to store a fax document on the printer and make it available for other fax machines to poll. You can also retrieve faxes stored on other fax machines. To use this feature, both the polling printer and the remote printer must have the Fax Polling feature.

Storing a Fax for Polling

You can store faxes for polling as Non-Secure or Secure. When you select Secure Storage, you create a list of remote device fax numbers that are allowed to access secure faxes.

Storing a Fax for Non-Secure Polling

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. If the entry screen is displayed, touch Polling, or touch Add Recipient, then touch Polling.

4. Touch Store Polling Files.

5. Touch Non-Secure Storage, then touch OK. To confirm, touch Update Setting.

6. Touch Send. The original documents are scanned and stored for non-secure polling.

Storing a Fax for Secure Polling

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. If the entry screen is displayed, touch Polling, or touch Add Recipient, then touch Polling.

4. Touch Store Polling Files.

5. Touch Secure Storage.

6. Touch Enter a Fax Number. To enter the fax number for the remote device, use the keypad. Touch OK.

7. Touch the + button. The fax number is added to the access list.

8. Continue to enter fax numbers for all remote devices that require access to the secure documents.

9. Touch OK. To confirm, touch Update Setting.

10. Touch Send. The original documents are scanned and stored for secure polling.

Deleting Documents Stored for Polling

1. At the printer control panel, press the Home button, then touch Fax.

2. If the entry screen is displayed, touch Polling, or touch Add Recipient, then touch Polling.

3. Touch Store Polling Files.

4. Touch Empty Fax Polling. To confirm, touch Empty Fax Polling again.

5. Touch OK.

Storing a Fax in a Local Mailbox

To store a fax in a local mailbox:

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. If the entry screen is displayed, touch Mailboxes, or touch Add Recipient, then touch Mailboxes.

4. Touch Store To Mailbox.

5. Touch Local Mailbox.

6. Touch a mailbox from the list.

7. If a passcode is required, touch the Mailbox Passcode field. To enter the passcode, use the keypad. Touch OK.

8. Touch OK. The mailbox appears as the recipient of the fax.

9. To select a different mailbox, touch the recipient field, then touch Remove or Edit.

10. Touch Send. The original documents are scanned and stored in the mailbox.

Printing Local Mailbox Documents

To print local mailbox documents:

1. At the printer control panel, press the Home button, then touch Fax.

2. If the entry screen appears, touch Mailboxes, or touch Add Recipient, then touch Mailboxes.

3. Touch Print From Mailbox.

4. Touch Local Mailbox.

5. Touch a mailbox from the list.

6. If a passcode is required, touch the Mailbox Passcode field. To enter the four-digit mailbox passcode, use the touch screen keypad. Touch OK.

7. Touch Print.
   The documents in the mailbox print.

8. To delete the contents of the mailbox after the device finishes printing, touch Empty Mailbox. To confirm, touch Empty Mailbox.

9. To exit, touch X.

Storing a Fax in a Remote Mailbox

To store a fax in a remote mailbox:

1. Load your original documents.

2. At the printer control panel, press the Home button, then touch Fax.

3. If the entry screen appears, touch Mailboxes, or touch Add Recipient, then touch Mailboxes.

4. Touch Store to Mailbox.

5. Touch Remote Mailbox.

6. To enter the fax number of the remote device, touch Enter Remote Fax Number, then use the numeric keypad. Touch OK.

7. To enter the mailbox number, touch the Mailbox Number field, then use the numeric keypad. Touch Enter.

8. Touch OK. To select a different mailbox, touch the recipient field, then touch Remove or Edit.

9. Touch Send.
   
   The original documents are scanned, then stored in the remote mailbox.

Printing Remote Mailbox Documents

To print remote mailbox documents:

1. At the printer control panel, press the Home button, then touch Fax.

2. If the entry screen is displayed, touch Mailboxes, or touch Add Recipient, then touch Mailboxes.

3. Touch Print From Mailbox.

4. Touch Remote Mailbox.

5. To enter the fax number of the remote device, touch Enter Remote Fax Number, then use the numeric keypad. Touch OK.

6. To enter the mailbox number, touch the Mailbox Number field, then use the numeric keypad. Touch Enter.

7. If a passcode is required, touch the Mailbox Passcode field. To enter the four-digit mailbox passcode, use the keypad. Touch OK.

8. Touch Print. The documents in the remote mailbox print.

9. Touch X to exit.

Adding or Editing Contacts in the Device Address Book from the Control Panel

You can set up the Device Address Book using the Embedded Web Server. The Address Book can contain up to 5000 contacts that you can access when you enter recipients or destinations using apps.

To add or edit contacts in the Device Address Book from the control panel:

Note: Before you can use this feature, the system administrator must enable Create/Edit Contact from Touch Screen for All Users.

1. Load your original documents.

2. At the printer control panel, press the Home button.

3. Touch Fax.

4. To clear previous App settings, touch Reset.

5. Touch Manual Entry. To type the fax number, use the touch screen keypad.

6. To add the recipient to the Device Address Book, touch the Address Book icon.

7. Do one of the following steps.

   • To create an entry, touch Create New Contact. Touch each field, then enter the contact details using the touch screen keypad. Touch OK.

   • To add to an existing entry, touch Add to Existing Contact. Touch a contact in the list, or use the Search option to find a contact.

8. To mark a recipient to appear as a favorite option, touch the Star icon.

9. Adjust the fax settings as needed.

10. To start the scan, touch Send.

11. To return to the Home screen, press the Home button.

Sending a Fax From Your Computer

You can send a fax to the printer from an application on your computer.

Sending a Fax from Windows Applications

You can use the print driver to send a fax from Windows applications.

You can use the fax window to enter recipients, create a cover page with notes, and set options. You can send a confirmation sheet, set the send speed, resolution, send time, and dialing options.

To send a fax from Windows applications:

1. With the desired document or image open in your application, open the Print dialog box. For most software applications, click File > Print or press CTRL+P.

2. Select the required printer. To open the print driver dialog box, click Printer Properties.

3. On the Printing Options tab, from the Job Type list, select Fax.

4. In the Fax window, click the Recipients tab.

5. To add recipients manually:

   1. Click the Add Recipient icon.

   2. Type the recipient name and fax number, then add other information as required.

   3. Click OK.

   4. To add more recipients, repeat this procedure.

6. To add existing contacts from a phonebook:

   1. Click the Add From Phonebook icon.

   2. Select the required phonebook from the list.

   3. Select names from the list, or search for a contact using the search bar.

   4. To add the selected contacts to the Fax Recipients list, click the Down Arrow.

   5. Click OK.

   6. To add more recipients, repeat this procedure.

7. To include a cover sheet, click the Cover Sheet tab. From the Cover Sheet Options list, select Print a Cover Sheet. Enter the details as needed, then click OK.

8. On the Options tab, select the required options, then click OK.

9. To save your settings and return to the main print dialog page, click OK.

10. Click Print. In the Fax Confirmation window, click OK.

Sending a Fax from Macintosh Applications

You can use the print driver to send a fax from many Macintosh applications. 

To send a fax from Macintosh applications:

1. With the required document or image open in your application, open the Print dialog box. For most software applications, click File > Print or press CMD+P.

2. Select the required printer.

3. In the Print window, in the print options list, click Xerox Features.

4. From the Paper/Output window, click Job Type, then click Fax.

5. To add a recipient, in the Fax window, click the Recipients tab, then click the Add Recipient icon. Type the recipient's name and fax number, add other information as required, then click OK. To add more recipients, repeat this procedure.

6. To include a cover sheet, click the Cover Sheet tab. From the Cover Sheet list, select Print a Cover Sheet, then enter the details as required.

7. To delay the fax send time, click the Options tab, click the Send Time menu, then click Send At. To enter the send time, click the time entry field, then enter the time required.

8. To select additional fax options, from the Options window, select the fax settings required.

9. To save your settings and return to the main print dialog box, click OK.

10. To send the fax, click Print.