Scan to a Shared Folder on a Network Computer

Scanning to a Shared Folder on a Network Computer

Before you can use the printer as a scanner on a network, perform these steps:

• Create a shared folder on your computer hard drive.

• Access the printer's Embedded Web Server, then create an address that points the scanner to the computer.

Sharing a Folder on a Windows Computer

1. Open Windows Explorer.

2. Right-click the folder you want to share, then select Properties.

3. Click the Sharing tab, then click Advanced Sharing.

4. Select Share this folder.

5. Click Permissions.

6. Select the Everyone group, then verify that all permissions are enabled.

7. Click OK.
   
   NOTE: Remember the Share name for later use.
   
   

8. Click OK again.

9. Click Close.

Sharing a Folder in Macintosh OS X Version 10.7 and Later

1. From the Apple menu, select System Preferences.

2. From the Internet & Wireless menu, select Sharing.

3. From the Service menu, select File Sharing.

4. Under Shared Folders, click the plus icon (+).

5. Browse to the folder that you want to share on the network, then click Add.

6. To modify access rights for your folder, select the folder. The groups activate.

7. From the Users list, click Everyone, then use the arrows to select Read & Write.

8. Click Options.

9. To share the folder, select Share files and folders using SMB.

10. To share the folder with specific users, next to the user name, select On.

11. Click Done.

12. Close the System Preferences window.
    
    NOTE: When you open a shared folder, a Shared Folder banner appears in the Finder for the folder and subfolders.

Adding an SMB Folder as an Address Book Entry from the Embedded Web Server

1. Access the printer's Embedded Web Server (Web Interface). See the Related Content for additional information.
   
   IMPORTANT: Some features or settings are only visible or adjustable when logged in as a System Administrator. See the Related Content for additional information.
   
   

2. Click Address Book, then click Add Contact.

3. For Network (SMB), click the plus icon (+), then enter the following information:

   • Nickname: Enter the name that you want to appear in the Address Book.

   • Type: Select the network connection type.

   • IP Address: Port / Host Name: Port or IPv6 Address/Prefix : Port: The option selected under Type determines which option displays in this field. Enter the IP address of your computer, then enter the default port number.

   • Share: Enter a name for the directory or folder. For example, to save scanned files to a shared folder named scans, type scans.

   • Document Path: Enter the path of the folder on the SMB server. For example, to save the scanned files to a folder named colorscans inside the scans folder, type colorscans.

   • Login Name: Enter your computer user name.

   • Password: Enter your computer login password.

   • Retype Password: Enter your login password again.

4. To save your network information, click OK.

5. To save your contact, click OK.

Adding a Folder as an Address Book Entry Using the Control Panel

1. At the printer control panel, touch the Home button.

2. Touch Address Book.

3. Touch the plus icon (+), then select AddContact.

4. Enter the name to appear in the address book.

5. Touch Add (SMB), then navigate to the desired folder.
   
   NOTE: Login credentials are required for computers on secured networks.
   
   

6. To save changes, touch OK.

Scanning to a Shared Folder on a Networked Computer

1. Load the original document on the document glass or into the duplex automatic document feeder.

2. At the printer control panel, press the Home button.

3. Touch Scan To.

4. Touch Contacts.

5. From the Contacts list, select the shared folder.

6. To save the scanned document as a specific file name, touch the attachment file name, enter a new name using the touch screen keypad, then touch Enter.

7. To save the scanned document as a specific file format, touch the attachment file format, then select the needed format.

8. Adjust scanning options as needed.

9. To begin the scan, press Scan.

10. If you are scanning from the document glass, when prompted, to finish, touch Done, or to scan another page, touch Add Page.
    
    NOTE: If you are scanning a document from the automatic document feeder, a prompt does not appear.
    
    

11. To return to the Home screen, press the Home button.