Set Up Universal Print

Universal Print is a cloud-based print protocol that provides a simple and secure print solution for Microsoft 365 users. Universal Print allows administrators to manage printers without the need for on-premises print servers. Universal Print enables users to access cloud printers without the need for print drivers. You can use the Universal Print page to register your Xerox device for Universal Print.

Prerequisites

• Microsoft Azure AD Account

• Windows 10 Client version 1903 or higher

Status Before the Set Up:

Device is not currently registered with Universal Print.

Registration

User can use the Universal print page to register the Xerox® device for Universal Print.

Printer Name

The Default printer name appears. User can also update the Xerox® printer name.

Registration Procedure:

1. Go to Settings > Network/Ports > Universal Print, then click Register. The Registration process authenticates the device with Microsoft Azure Active Directory.

2. The Register Device window appears. To copy the registration code, click Copy, then click on the link in the Related Content section to validate the code.
   
   Note: The registration code expires after 15 minutes. The registration process needs to be completed before the code expires.
   
   

3. A Microsoft-managed webpage opens. Do the following steps:

   1. Paste the registration code into the code field in the Enter code window, then click Next.

   2. Select the appropriate Microsoft® account in the Pick an account window.
      
      Note: For registration, select an available Microsoft account. The selected account is used solely to establish a trusted connection for the device with the Universal Print service. After registration, Universal Print does not use the account again
      
      

   3. A Xerox Universal Print window appears. Click Continue and close the window.

Status After the Set Up:

Device is online and registered with Universal Print.

Registration

User can use the Universal print page to deregister the Xerox device for Universal Print.

Printer Name

Registered printer name appears.

Deregister

Use this function to deregister the device from the Universal Print Service.

Add a Printer from Windows Server:

1. Go to Settings > Printer & Scanners, then click Add a printer or scanner.

2. Select the printer from the printer list, then click Add device. If the printer does not appear in the list, do the following steps:

   1. Go to Search for printers in my organization.

   2. Type the registered name on the text field, and click Search. Once the printer appears on the list, click Add Device.
      
      Note: Windows 11 supports PIN-protected printing. For example, to protect your print, you can use a 4-digit PIN between 0 and 9.

Related Content

• Universal Print Registration Code