Scan a Document to an Email Address (Scan to Email)

You can use the Email feature to scan images and attach them to an email. You can specify the format of the attachment and images can be scanned in color, grayscale, or black and white.

Scanned images can be sent to an individual email address or a predefined group of email addresses. Individual and group email addresses are set up in the Address Book prior to using the Scan to Email function.

Before using Email, set up and configure the Email feature on the printer. Refer to Configure SMTP (Email) Settings Using Xerox CentreWare Internet Services (CWIS) for additional assistance.

Sending a Scanned Image in an Email

1. At the printer control panel, press the Scan button.

2. Load your original documents:

   • Use the platen glass for single pages or paper that cannot be fed using the automatic document feeder. Lift the document feeder, then place the original document face down in the upper-left corner of the platen glass.

   • For single or multiple pages, use the automatic document feeder. Remove any staples and paper clips from the pages. Insert the original documents face up in the document feeder, with the top of the page entering the feeder first. Adjust the paper guides so that they fit against the original documents.

3. Press the up/down arrows to display Scan to Email and press OK. The option to search the address book appears.

4. To select a local or group email recipient, press OK, then select the option required:

   • To select a local email recipient, press the up/down arrows to display Local Email and press OK. To select an email address, press the up/down arrows to display the recipient email address and press OK.

   • To select a predefined group, press the up/down arrows to display Group Email and press OK.
     To select a group, press the up/down arrows to display the group required and press OK.
     
     For details about using and editing the Address Book, refer to Address Book.

5. If the Send to Myself? option appears, to receive a copy of the email, press the up/down arrows to display Yes and press OK.

6. Adjust email settings as needed:

   1. Press the up/down arrows to display the required feature and press OK.

   2. Press the up/down arrows to display the required option and press OK to save your selections.
      For more information about programming options, refer to Email Options.
      

   3. Press Back to return to the top level menu.

7. Press Start.
   The device begins scanning the original and then asks if you want to scan another page.

8. To scan another page, press the up/down arrows to select Yes and press OK.
   Load an original and press OK. Otherwise, select No and press OK.
   The images are scanned and sent to the destination selected in the job.