Configure a Workflow Scanning SMB Repository Using CentreWare Internet Services (CWIS)

NOTE: This solution requires knowledge of the network on which the printer is installed and may require the assistance of a System Administrator.

The following conditions must exist prior to setting up Workflow Scanning:

• The WorkCentre must be connected to the network.

• The IP address of the printer is required.

• HTTP must be enabled on the WorkCentre.
  
  NOTE: If you do not know the IP address of the WorkCentre, or if HTTP is enabled, print a Configuration Report. See the Related Content for additional information.
  
  

• A user account for the scanner must be created with full control access rights.

• A directory to be used as a repository for the scanned files must be created. The directory must then be shared.

• The Hostname, IPv4 or IPv6 address of the computer must be known. (If the Hostname is used there is no need to verify the IP address.)

NOTE: SMB uses local rights and domain rights. Record the username and password for future use.

If the scan server is a computer running Windows XP OS, first disable Simple File Sharing:

1. Double-click on [My Computer].

2. Click on [Tools], and then select [Folder Options].

3. Click on the [View] tab.

4. Click on the check box next to [Use Simple File Sharing] to remove the check mark.

To set up SMB Scanning:

1. From the computer, open an Internet browser window.

2. Enter the IP address of the printer in the Address field, and then press [Enter] on the keyboard. The CentreWare Internet Services (CWIS) window will be displayed.

3. Click on the [Properties] tab.

4. Enter the user name and password in the fields provided, and then click on the [Login] button.
   
   NOTE: The default username is "admin" (case sensitive), and the default password is "1111".
   
   
   

5. Click on [Services] to expand the list of options.

6. Click on the [Workflow Scanning] link.

7. Click on the [File Repository Setup] link.

8. Click on the [Edit] or [Add] button in the Default File Destination section.

9. Enter a name in the Friendly Name field (optional).

10. Select [SMB] from the Protocol menu.

11. Enter the Hostname of the computer that has the shared directory in the Host Name field, or click on the [IPv4 Address] radio button and enter the IP address.

12. Enter the directory share name in the Share field. The Document path field can be left blank if you are filing to the share folder. If you are filing to a sub-folder under the shared directory, enter that path.

13. Select the radio button of the Login Credentials to Access the Destination method to use. The radio buttons are:

    • [Authenticated User and Domain]

    • [Authenticated User]

    • [Prompt at User Interface]

    • [System]

14. If [System] is selected in step 13, then the Login Name, Password and Retype Password fields must be filled."

15. Click on the [Save] button.

16. Click on the [Logout] link and logout of CWIS.

17. Close the browser window.

Related Content

• Print a Configuration Report