Set up and Use the Fax Directory on a WorkCentre With Server Fax Enabled

Server Fax scans your documents and sends them to any type of fax machine that is connected to a telephone network. Your images are sent from your printer to a Third Party fax server that relays them over the telephone network to the fax number of your choice. This means that your fax transmissions are controlled by the server, which may limit your faxing options. For example, the server may be set-up to collect and send all faxes at off peak times.

NOTE: All WorkCentre models can be configured for Server Fax. If the printer contains an embedded fax card it still can be configured for Server Fax, but you cannot use the embedded fax and server fax simultaneously. The server that is running the fax software would contain the fax card. The printer sends the scanned image and fax numbers to a fax repository on the fax server via the network, the fax server retrieves the image and the fax numbers, and then transmits the fax.

To set up the Fax Directory:

1. Press the [Services Home] button on the Control Panel.

2. Select the [Server Fax] button on the Touch Screen.

3. Select the [Fax Directory] button on the Server Fax tab.

4. Select an empty entry field. If necessary, scroll down the list to find an empty field.

5. Enter the fax number in the Enter Number And Press Add field using the numeric keypad. Use the [C] button to delete an incorrect entry, or to clear the entire entry select the [X] button.

6. Select [Save]. The new entry will be displayed in the list.

7. To use the entry for the current job, select the entry in the list and select [Add To Recipients] from the menu. The number will be added to the Recipient list.

8. To edit an entry, select it in the list, select the [Edit] button and edit the entry as required, and then select [Save].

9. To exit from the Fax Directory, select the [Close] button.

To use the Fax Directory:

1. Press the [Services Home] button on the Control Panel.

2. Select the [Server Fax] button on the Touch Screen.

3. Select the [Fax Directory] button on the Server Fax tab.

4. Select the required number and select [Add to Recipients] from the menu. The number will be added to the Recipient list.

5. Continue adding recipients as required.

6. To edit an entry, select it in the list, select the [Edit] button, edit the entry as required, and then select [Save].

7. To clear an entry from the list, select the entry to be deleted, select [Clear Entry] from the menu, and then select [Clear Entry] on the confirmation screen.

8. Select the [Close] button to return to the fax options. The fax will be sent to all the numbers in the Recipient list.