Print a Bates Stamp on Copies

Product support for: WorkCentre 5845/5855, WorkCentre 5865/5875/5890
Article ID: KB0216533
Published: 2016-10-12

When you press the Start button to make a copy, the device scans your originals and temporarily stores the images. It then prints the images based on the selections made.

If Authentication or Accounting has been enabled on your device you may have to enter login details to access the Copy features.

Use the Bates Stamp option to add a selected Bates Stamp in a specified position on the page. Bates Stamping is used primarily in the legal and business fields and consists of a set prefix (such as a case number or client reference) together with a page number applied to a document as it is being processed. The prefix can contain up to 8 alphanumeric characters. You can add a new prefix or choose an existing one from the list provided.

Load your documents face up in the document feeder input tray. Adjust the guide to just touch the documents.
Or
Lift up the document feeder. Place the document face down onto the document glass and register it to the arrow at the top left corner. Close the document feeder.
Press the Clear All button on the control panel to cancel any previous programming selections.
Press the Services Home button.
Select the Copy button on the touch screen. The copy features are displayed.
Select the Output Format tab.
Select the Annotations button.
Select the Bates Stamp button.
Select the On button to apply a Bates Stamp to your output.
- If required, select the Off button to produce output without a Bates Stamp.
Select the Bates Stamp you require from the Stored Prefixes list, if a prefix hasn’t been programmed yet it will be listed as Available. To edit an existing prefix, highlight the prefix in the list and select the Edit button. Use the keyboard to edit the entry, then select OK to close the keyboard.
Select an arrow button to determine the position of the Bates Stamp on the output sheets.
Select the Starting Page Number entry box and use the numeric keypad to enter a starting page number. Leading zeros may be entered to set the starting page number length, for example 000000001.
Select the Apply To option required.
- All Pages adds the annotation to all pages.
- All Pages Except First adds the annotation to all pages except the first page.
Select the OK button.
After an annotation has been programmed the Format and Style button becomes visible.
Select the Format and Style button.
Select the Text Background option required.
- Opaque creates solid annotations placed on top of the copy output with no image visible under the annotated text.
- Transparent creates semi-transparent annotations with the copy image visible under the annotated text.
Select the Font Point Size entry box and use the numeric keypad or the + or - buttons to enter a font point size.
Select the Side 2 Option required.
- Same as Side 1 applies the same settings to both Side 1 and Side 2 of your output.
- Mirror Side 1 Flip on Horizontal output will open from right to left like a book, with the binding edge on the left. The position of the annotation on Side 2 will mirror Side 1 across the binding edge. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the bottom right corner of Side 2.
- Mirror Side 1 Flip on Vertical output will open from bottom to top like a calendar, with the binding edge at the top. The position of the annotation on Side 2 will mirror Side 1 across the binding edge. For example, if a page number is positioned in the bottom left corner of Side 1, it will appear in the top left corner of Side 2.
Select the OK button.
Select the OK button.
Enter the number of prints required using the numeric keypad on the control panel.
Press the Start button on the control panel to scan the original.
Remove the original from the document feeder or document glass when scanning has completed. The job enters the job list ready for processing.
Press the Job Status button on the device control panel to view the job list and check the status of the job.
If your job remains held in the Active Jobs list, the device needs you to supply additional resources, such as paper or staples before it can complete the job. To find out what resources are needed, select the job and then select the Details button. Once the resources are available the job will print.