Usage Limits

When users reach their maximum usage limit, they can no longer use that feature until the administrator resets their limit. When they log in to the printer, they are presented with a notification message that indicates that their limit has been reached for that feature.

Any impressions made after users reach their limit are subtracted from their limit after it is reset. If the user limit is reached before a print job completes, an error report prints that notifies the user that their limit has been reached. The job is deleted from the print queue, and any sheets remaining in the paper path finish printing.

Note:

• The maximum number of impressions or images sent is 16,000,000.

• Cover sheets, banner pages, fax acknowledgment reports, and scan confirmation reports count as impressions.

• Color Impression Prints includes all color print jobs and received server fax documents. Color Impression Copies includes all color copies.

• Black Impression Prints includes all black and white print jobs and received server fax documents. Black Impression Copies includes all black and white copies.

• Scanned Images includes documents sent over the network, including network scans, scans to email, and server faxes.

• Fax Images Sent includes faxed documents. The total number of documents is the number of faxed documents, including cover sheets, multiplied by the number of destinations. Documents sent using the server fax feature are not included.

• Black Fax Impressions includes received fax documents that are printed. Documents sent using the server fax feature are not included.

• Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or print driver type.

Downloading a Usage Report

The usage report lists the number of impressions recorded for each user and each account. You can download a usage report as a .csv file.

1. In the Embedded Web Server, click Properties > Login / Permissions / Accounting > Accounting Methods.

2. Click Report and Reset.

3. On the Usage Report tab, for Show User ID in Report, select an option.

   • To include the user ID in the report, select Yes.

   • To exclude the user ID from the report, select No.

4. Click Download Report (.csv).
   The .csv file is downloaded to the Downloads folder.

5. Click Close.

Resetting Usage Limits

1. In the Embedded Web Server, click Properties > Login/Permissions/Accounting > Accounting Methods.

2. Click Report and Reset > Resets.

3. To reset all usage data to zero, click Reset Usage Data.

4. Click OK.