How To Load and Print on Labels

You can print labels from any tray.

Guidelines for Printing Labels

• Do not use any sheet where labels are missing, curled, or pulled away from the backing sheet. It could damage the printer.

• Use labels designed for laser printing.

• Do not use vinyl labels.

• Do not feed a sheet of labels through the printer more than once.

• Do not use dry gum labels.

• Print only on one side of the sheet of labels. Use full-sheet labels only.

• Store unused labels flat in their original packaging. Leave the label sheets inside the original packaging until ready to use. Return any unused label sheets to the original packaging and reseal it.

• Do not store labels in extremely dry or humid conditions or extremely hot or cold conditions. Storing labels in extreme conditions can cause print-quality problems or cause labels to jam in the printer.

• Rotate stock frequently. Long periods of storage in extreme conditions can cause labels to curl and jam in the printer.

• In the print driver software, select Label as the paper type.

• Before loading labels, remove all other paper from the tray.

Load and Print on Labels

Labels can be printed from the following trays:

• Bypass Tray

• Trays 1 - 4

• Trays 3 and 4 of the (optional) Tandem Tray Module

IMPORTANT: To avoid print quality issues and paper mismatch errors, it is very important to select "Labels" as the paper type at the printer control panel after loading them and within the print driver software before sending the job to the printer.

Loading Labels in the Bypass Tray

1. Open the Bypass Tray, then for larger sizes of paper, pull out the extension tray. Remove any paper that is a different size or type.

2. Move the width guides to the edges of the tray.
   
   
   
   

3. Load labels in the tray.

   • For long-edge feed, load labels face down with the top edge toward the back of the printer.
     
     
     
     

   • For short-edge feed, load labels face down with the top edge to the right.
     
     
     
     Note: Do not load paper above the maximum fill line. Overfilling the tray can cause the printer to jam.
     
     

4. Adjust the width guides until they touch the edges of the paper.

5. At the control panel, select the correct paper size, type, and color. Ensure that the paper type is set to Labels.

6. To confirm the settings, touch OK.

7. To return to the Home screen, press the Home button.

8. From the computer, in the print driver software, select Labels as the paper type before sending the job to the printer.

Loading Labels in Trays 1-4

Note: To load labels in Trays 3 and 4 of the Tandem Tray Module, see the corresponding section below.

1. Pull out the tray until it stops.
   
   
   
   

2. Ensure that the paper guides are set in the correct position for the size labels you are loading.

3. Remove any paper that is a different size or type.

4. To move out the length or width paper guide, release the guide lock, then slide out the length or width paper guide.
   
   
   
   

5. Load labels in the tray.

   • For long-edge feed, insert labels face up with the top edge toward the back.
     
     
     
     

   • For short-edge feed, insert labels face up with the top edge to the left.
     
     
     
     Note: Do not load paper above the maximum fill line. Overfilling the tray can cause paper jams.
     
     

6. Adjust the length and width guides to fit the labels.

7. Slide the tray back into the printer.

8. At the control panel, select the correct paper size, type, and color. Ensure that the paper type is set to Labels.
   
   Note: To change the paper settings when the tray is set to Dedicated mode, see the Related Content.
   
   

9. To confirm the settings, touch OK.

10. To return to the Home screen, press the Home button.

11. From the computer, in the print driver software, select Labels as the paper type before sending the job to the printer.

Loading Labels in Trays 3 and 4 of the Tandem Tray Module

1. Pull out Tray 3 or Tray 4 until it stops. Wait for the tray to lower and stop.
   
   Note: Ensure that labels are the correct size for the tray. Do not load custom-size paper into Trays 3 or 4. To change the paper size in Trays 3 and 4, see the Related Content.
   
   

2. To load labels in the tray, insert labels face up with the top edge toward the back. Stack the labels against the left-rear corner of the tray as shown.
   
   
   
   

3. Slide the tray back into the printer.

4. At the control panel, select the correct paper type and color. Ensure that the paper type is set to Labels.

5. To confirm the settings, touch OK.

6. To return to the Home screen, press the Home button.

7. From the computer, in the print driver software, select Labels as the paper type before sending the job to the printer.