Scanning to a folder is the simplest scanning method. This function allows users to scan files to mailboxes, which are folders created on the printer hard drive. When you scan an image at the printer, the scan file is stored in a folder on the internal hard drive. You can use the Embedded Web Server to retrieve the stored scan file to save to your computer.

The default settings create a 1-sided, color, portable document format .pdf file. You can change the default settings using the printer control panel, or using the Embedded Web Server at your computer.   Control panel selections override the settings in the Embedded Web Server.

You may scan to a public folder or a private folder.  Follow the applicable instructions.  If you are not sure what type of folder you are scanning to, try the public folder first.  

Scan to the Public Mailbox Folder

The printer provides a public mailbox folder to store scanned images. You do not need a password to scan images to the public mailbox folder, or to retrieve the scanned images. All users can view scanned documents in the public mailbox folder. You can create a password-protected private mailbox folder. For additional information, click on Create a Scan to Folder/Mailbox Folder.

To scan an image to the public mailbox folder:

1. Load your original documents.

2. At the printer control panel, press the Home button.

3. Touch Workflow Scanning.

4. To select a workflow, from the Pick a Workflow screen, touch Default Public Mailbox.

   
   Note: If the Pick a Workflow screen is not automatically displayed, to display it, touch Change Workflow.
   
   

5. To add a file destination, touch Add File Destinations, then select a file destination from the list.

6. Adjust the workflow scanning settings as needed.

   • To save the scanned document as a specific file name, touch the attachment file name, enter a new name, then touch OK.

   • To save the scanned document as a specific file format, touch the attachment file format, then select the required format.

   • If you are using the document glass, to combine pages into a single scan file, enable Build Job.

   • If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.

7. To start the scan, touch Scan. The Job Progress screen appears, and the original document is scanned. The printer stores the scanned image on the printer hard drive.

8. If Build Job is enabled, when prompted, do these steps.

   • To change settings, touch Program Next Segment.

   • To scan another page, touch Scan Next Segment.

   • To finish, touch Submit.

9. To move the file to your computer, use the Embedded Web Server.  For additional information, click on Retrieve Scan Files from a Mailbox Folder.

Scan to a Private Mailbox Folder

This feature allows you to scan documents to a private mailbox folder. Private mailbox folders can require a password.

You can use the Embedded Web Server to create your private mailbox folders. For additional information, click on  Create a Scan to Folder/Mailbox Folder.

To scan to a private mailbox folder:

1. Load your original documents.

2. At the printer control panel, press the Home button.

3. Touch Workflow Scanning.

4. To select a workflow, from the Pick a Workflow screen, select a private mailbox folder.

   
   Note: If the Pick a Workflow screen is not automatically displayed, to display it, touch Change Workflow.
   
   

5. On the Mailbox Password screen, enter the password, then touch OK.

6. To add a file destination, touch Add File Destinations, then select a file destination from the list.

7. Adjust the workflow scanning settings as needed.

   • To save the scanned document as a specific file name, touch the attachment file name, enter a new name, then touch OK.

   • To save the scanned document as a specific file format, touch the attachment file format, then select the required format.

   • If you are using the document glass, to combine pages into a single scan file, enable Build Job.

   • If you are scanning from 2-sided original documents, touch 2-Sided Scanning, then select an option.

8. To start the scan, touch Scan.

9. If Build Job is enabled, when prompted, do these steps:

   • To change settings, touch Program Next Segment.

   • To scan another page, touch Scan Next Segment.

   • To finish, touch Submit.

10. To move the file to your computer, use the Embedded Web Server. For additional information, click on Retrieve Scan Files from a Mailbox Folder.