Configure Non-Logged-In User Permissions

Editing Print Permissions for the Non-Logged-In Users Role

1. Access the Embedded Web Server and log in to the Embedded Web Server as a System Administrator.

2. In the Embedded Web Server, click Properties > Login/Permissions/Accounting.

3. Click User Permissions.

4. For User Permission Roles, click Edit.

5. Click the Non-Logged-In Users tab.

6. For the Non-Logged-In User Permission Role, for Actions, click Edit.

7. Click the Print tab.

8. To restrict print permissions, for the print setting that you want to restrict, click Edit.

Set Printing Time Restrictions:

1. On the When Users can Print (Non-Logged-In User) page, for Allow Printing, select when users can print:

   • To allow printing at all times, select Always.

   • To allow printing on weekdays only, select Monday – Friday from, then select when users are allowed to print from the From Time and To Time menus.

   • To allow printing on specific days during a specific time range, select Time of Day (Advanced). To set the time range for a day, for the day, click Add Time Range. Select when users are allowed to print from the From Time and To Time menus. To delete a time range, for the range, click the red X icon.

   • To restrict printing at all times, select Never.

2. Click Save. 

Set Black and White and Color Print Permissions:

1. For When Users can Print, click Edit.

2. On the When Users can Print (Non-Logged-In User) page, for Color and Black and White printing independently, select Make color printing more restrictive than black & white printing.

3. Click Save.
   
   Note: Not all options listed are supported on all devices. Some options apply only to a specific device model, configuration, operating system, or driver type.

Set 1-Sided Print Permissions:

1. On the 1-Sided Printing page, for Role State, select an option:

   • To require users to print 2-sided, select Not Allowed.

   • To allow users to print 1-sided, select Allowed.

2. Click Save.

Set Job Type Print Permissions:

1. On the Job Types page, in the Presets area, select an option:

   • To allow users to print any job type, select Allow all Job Types.

   • To require that users only send secure print jobs, select Only Allow Secure Print.

   • To allow only the job types that you specify, select Custom.

2. If you selected Custom, under Role State, for each job type, select an option:

   • To allow users to use the job type, select Allowed.

   • To restrict users from using the job type, select Not Allowed.

3. To allow or restrict all job types, select an option:

   • To lock all job types, click the Lock All icon.

   • To unlock all job types, click the Unlock All icon.

4. Click Save. 

Set Paper Tray Print Permissions:

1. To restrict users from using a paper tray, for the paper tray, select Not Allowed.

2. To allow or restrict printing from all paper trays, select an option:

   • To lock all paper trays, click the Lock All icon.

   • To unlock all paper trays, click the Unlock All icon.

3. Click Apply. 

Set Application Print Permissions:

1. On the Applications page, click Add New Application.

2. From the Application List, select an application.
   
   Note: To add an application to the list, you can also submit a print job from that application to the printer.
   
   

3. To restrict users from using the printing method, for a permission type, select Not Allowed.

4. Click Apply.
   
   Note: Not all options listed are supported on all devices. Some options apply only to a specific device model, configuration, operating system, or driver type. 

Manage the List of Applications:

Application Manager allows you to associate Application IDs with an Application Group. Application Group Names for common application types appear in the table at the bottom of the Application Manager page. The associated Application IDs appear next to each of the Application Group Names. An Application ID identifies the application from which the job was sent. To control print permissions for an application, the Application ID of the application must be associated with an Application Group Name. If you send a job from an application that is not in the default list, a new Application ID appears in the Custom Application ID list.

1. On the Applications page, click Application Manager.

2. To associate a custom Application ID with an existing Application Group, for the custom application ID, click Merge With.

   1. For Merge With the Application Group, select an application from the list.

   2. Click Save.

3. To create an Application Group from a custom Application ID, for the custom application ID, click Make This A Group.

   1. For Application Group Name, type a name for the group.

   2. Click Save.

4. To rename an Application Group, for the custom application ID, click Rename.

5. To delete a custom Application ID, for the custom application ID, click Delete.

6. To delete or disassociate a custom Application ID from an Application Group Name, for the Application Group, click Manage.

   1. To remove the Application ID, click Un-merge. To delete the Application ID, click Delete.

   2. Click Close.

7. To create a custom Application ID, click Add Manually.

   1. For Application ID, type an Application ID.

   2. Click Save.

8. To return to the Applications page, click Close.

9. Logout of System Administrator mode. 

Editing Apps and Tools Permissions for the Non-Logged-In Users Role

1. Access the Embedded Web Server and log in to the Embedded Web Server as a System Administrator.

2. In the Embedded Web Server, click Properties > Login/Permissions/Accounting.

3. Click User Permissions.

4. For User Permission Roles, click Edit.

5. Click the Non-Logged-In Users tab.

6. For Actions, click Edit.

7. Click the Apps & Tools tab.

8. To select a preset permission, for Presets, select an option.

9. If you selected Custom, for each app, select a Role State:

   • To allow users to use the app, select Allowed.

   • To restrict users from using the app, select Not Allowed.

   • To make the app invisible to users, select Not Allowed & Hidden.
     

10. To allow or restrict all apps, select an option:

11. • To lock all apps, click the Lock All icon.

    • To unlock all apps, click the Unlock All icon.

12. To allow or restrict users from setting device feature defaults, for Customization, select an option:

13. • To restrict users from setting device feature defaults, select Not Allowed.

    • To allow users to set device feature defaults, select Allowed. If set to Allowed, the user role can set app display preferences at the device user interface. They can show or hide apps and change the display order for apps on the device home screen. The user role can configure
      default settings within the Email, Scan To, Copy, Embedded Fax, and ID Card Copy apps. After customization, these device defaults are applicable to any walk-up user who has not personalized the device for their own use.

14. Click Apply.
    
    Note: You cannot restrict access for logged-in users and allow access for non-logged in users. To restrict access for non-logged-in users, click Auto Correct.
    
    

15. Logout of System Administrator mode.