Universal Print
- Product support for
- Xerox B410 Printer
- Article ID
- KB0010581
- Published
- 2023-05-03
Universal Print is a cloud-based print protocol that provides a simple and secure print solution for Microsoft® 365 users. Universal Print allows administrators to manage printers without the need for on-premises print servers. Universal Print enables users to access cloud printers without the need for print drivers.
You can use the Universal Print page to enable and register your Xerox device for Universal Print.
Prerequisites:
Microsoft Azure AD Account.
Windows 10 Client version 1903 or higher.
Universal Print Status:
The Universal Print area displays the registration status of your device for Universal Print. The statuses include the following:
Device is not currently registered with Universal Print: This status appears when Universal Print is not registered.
Waiting for user to authenticate: This status appears when registration is in process and the device is waiting for the user to authenticate to Microsoft.com.
Waiting to finish registration: This status appears when registration is in process and the user has authenticated to Microsoft.com.
Device is online and registered with Universal Print: This status appears when registration is successful.
Successfully deregistered printer from Universal Print: This status appears when your local device deregistration is successful.
Registering a Device for Universal Print:
In the Embedded Web Server, click Settings > Network/Ports > Universal Print.
To change the default printer name, in the Printer Name field, enter a new name.
Click Register.
Note: The registration process authenticates the device with Microsoft Azure Active Directory.The Register Device window appears. To copy the registration code, click Copy, then click the Related Content.
Note:The registration process needs to complete before the code expires.
The registration code expires after 15 minutes.
A Microsoft-managed Web page opens. Do the following:
At the Enter code window, paste the registration code into the Code field, then click Nex.
At the Pick an account window, select the appropriate Microsoft account.
Note: For registration, select an available Microsoft® account. The selected account is used solely to establish a trusted connection for the device with the Universal Print service. After registration, Universal Print does not use the account again.The Xerox Universal Print window appears. Click Continue, then close the window.
If the code expires or registration fails, the status appears as Device is not currently registered with Universal Print in the Universal Print area. Repeat the registration process.
If registration is successful, the status appears as Device is online and registered with Universal Print in the Universal Print area. The device is available as a cloud printer in the Universal Print service.
To allow users to access the device, the Azure® administrator needs to share the printer in the Microsoft Azure portal.
Check the Related Content then log in using the account previously used to register the device.
For Azure services, click Universal Print.
In the Manage area, click Printers.
Note: The Share printers window appears.To change the default printer name, update the Share name field for the cloud printer. A unique share name allows the users to easily identify the cloud printer in the network.
To allow access to the cloud printer for everyone in the organization, click the toggle button.
To select the users that you need to share the printer with, in the Select member(s) area, click the names of the users. To locate users, use the search by name option.
Click Share Printer. When printer sharing is complete, a confirmation message appears. After the printer is shared, an authorized user can discover the device using the Add Printer feature in Windows 10. The device appears as a cloud printer in the discovered printers list.
To add a cloud printer in Windows 10 and later or Windows 10 and 11:
Click Settings > Printers > Add a printer.
Select the cloud printer in the list of discovered printers, then click Add device.
Administrator Functions for Universal Print
To Deregister your local device from Universal Print:
In the Embedded Web Server, click Settings > Network/Ports > Universal Print.
In the Registration area, click Deregister.
At the prompt, click OK.
Wait a few minutes until the displayed status changes to Successfully deregistered printer from Universal Print.
Click Continue.
To remove the printer from the Universal Print server, in a Web browser, go to the Azure portal. Check the Related Content.
In the Azure portal, for Manage, click Printers, then select your printer.
Click DeletePrinter Share, then click OK.
Click Unregister, then at the prompt, click Unregister Printer.
Note: Upon completion, a message appears stating that This printer has been successfully unregistered. Additionally, the printer is removed from the list of registered devices.