Set Scan Policies

Scan policies allow you to manage how users are allowed to scan files, create folders, and assign passwords to their folders on the printer.

1. In the Embedded Web Server, click Properties > Apps.

2. Click Scan to Mailbox > Scan Policies.

3. For Scan Policies, select or clear:

   • Allow scanning to Default Public Folder: This option allows users to scan files to the Default Public Folder without requiring a password.

   • Require per job password for public folders: This option requires users to type a password for every job they scan to the public folder.

   • Allow additional folders to be created: This option allows users to create public or private folders on the printer. If Require password when creating additional folders is disabled, assigning a password to the folder is optional and creates a public folder. If Allow additional folders to be created is disabled, the Create Folder button does not appear on the Scan tab.

   • Require password when creating additional folders: This option requires users to type a new password every time they create a folder. This feature only allows users to create private folders.

   • Prompt for password when scanning to private folder: This option requires users to type the password at the control panel every time they scan a job to a private folder.

   • Allow access to job log data file: This option allows users to print a job log containing details for any scanned image. Third-party applications can be used to search, file, and distribute jobs based on job log information.

4. For Password Management, type a minimum and maximum password length. Select password policies as needed.

5. Click Save.